Further:
(1) Foreign companies in the business of certain restricted industries, such as finance and insurance industry, sea transportation industry, sea transportation agent and air transportation industry, should provide approval certificate from the related government department to the Shanghai Administration for Industry & Commerce whilst applying to set up representative office in Shanghai. While applying for the establishment, the foreign finance and insurance enterprises should provide documents such as balance sheet, annual report, articles of association and the list of the Board members.
(2) "Company Profile" in item 2 should include name, registration address, contact telephone number, business scope and the CEO or GM's name of the foreign company.
(3) Please provide original standby certificate of incorporation of the foreign company. If not applicable, please provide copies of notarization from the Public Notary Office, China Embassy and Consulate abroad or solicitors.
(4)Should languages other than the Chinese language be used in materials for application, then the translated document by an authorized translation institution or agent in the Chinese language must also be attached.
(5)If the files are signed by an authorized person, letters of authorization must be attached.
(6)All the files, if not mentioned in duplicate, should be handed in its original form.
Annual inspection guide for foreign investment enterprises
According to Company Laws of the People's Republic of China, Regulations of the People's Republic of China on Administration of Registration of Companies and Regulations of Annual Inspection for Enterprises, from January 1 to April 30 each year, SHAIC takes an annual inspection on foreign investment enterprises in Shanghai.
The method of the annual inspection for the foreign investment enterprises in Shanghai is called the joint annual inspection, which means that during the inspection, SHAIC, along with the six administrative institutions (namely Shanghai Foreign Trade and Economy Committee, Shanghai Foreign Investment Working Committee, Shanghai Municipal Financial Administration, Shanghai Municipal Administration of State (Local) Taxation, Shanghai Custom and Shanghai Administration of Exchange Control), sets a fixed venue, accepting the declaration of annual inspection materials from the enterprises.
The foreign investment enterprises with their local branches should begin to participate in the annual inspection from the following year of being registered in Shanghai.
The foreign investment enterprises must go to the register authority by February 15 of each year to apply for the annual inspection report form by bringing the business license (an original and a duplicate) and IC card (e-business license), and then during the month of April to submit all the annual inspection materials to the joint inspection venue.
The annual inspection report form can be downloaded and submitted via www.sgs.gov.cn.
Foreign enterprises with contracting and management activities in Shanghai and the Shanghai branch of foreign investment enterprises registered in other provinces could declare annual inspection materials directly to the registration authority instead of participating in the joint annual inspection.
Shanghai foreign investment enterprises registered at State Administration for Industry and Commerce (SAIC) must declare annual inspection materials to SAIC.
How to submit the annual inspection report form through the Internet
1) Choose the enterprise type
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5) Sign by the legal representative and seal
6) Deliver all the annual inspection materials to the registration authority